Welcome to the Small Business Ideas Forum! We are a community of over 100,000 small business folks with over 163,000 posts for you to browse. We pride ourselves on being the friendliest forum you will find and we'd love to have you as a member of our community. Please take a moment and register for a free account. If you need any help, please contact Chris Logan.

Small Business Ideas Forum

Small Business Ideas Forum

A friendly place to share small business ideas and knowledge, ask questions, find help and encourage others that are involved in the small business industry. Topics include small business marketing, generating revenue and small business computing.

Go Back   Small Business Ideas Forum > General Issues > General Small Business Issues
Register Search Today's Posts Mark Forums Read

Reply
 
Thread Tools
Old 15th May 2010, 01:44 PM   #1
Allectus
Member
 

Join Date: Jan 2006
Location: Houston, Texas
Posts: 49

Default Accounting V. Finance - 3 Tips

This particular post relates to qualifying the support we need and get for our businesses especially when it comes to areas of our businesses we truly do not understand. The accounting side of business comes to mind as this aspect of business and college is truly one of the areas that most humans shy away from. After helping hundreds of business and teaching graduate level accounting for five years, I’ve come to the conclusion that most humans would rather take a stick in the eye than try to understand accounting.

We need to understand the accounting side of our businesses so we can at least respect what it can and cannot do for our businesses. In other words, if we don’t understand what accounting is and how that non-understanding of accounting impacts our ability to manage our businesses, we could be in for a truly disappointing shock related to why our businesses are failing.

Sure, most of us have a CPA or an accountant that guides our business well enough. Some of us might even have an employee who is an accountant that manages our books. But, as I have preached for years, there is a huge and distinct difference between tax accounting (CPA, Accountant) and operational accounting. I have written numerous articles on the topic over the years and I still stand firm on the fact that I can prove that there is a huge difference between taxes and operations.

So, unfortunately I have come across yet another example of how not understanding the accounting side of our business related to operations negatively affects the ability to keep the business afloat. Out of respect and confidentiality I cannot name names nor mention where exactly this example comes from but I will tell you that I am currently working with an electrical contractor in the mid-west.

Long story short, because the owners of this business “believed” their accountant and their employee managing QuickBooks for them were doing a good job – and the owners not knowing enough about accounting to “manage” the process, this business may now have to consider taking on yet another loan to survive. Simply put, these owners trusted their accounting firm to guide them accordingly as it relates to QuickBooks and they trusted their employee who is managing the daily inputs of Quickbooks to be doing as she should.

When I took a closer look at their books, I found numerous errors on top of the fact that the employee managing QuickBooks truly does not know enough about accounting to be in that role. Her response to many of my questions was, “well, that’s what I did at my other job”. Well, that other job (company) went out of business because it ran out of money!

My point with this story is that as business owners we need to know three basic things about business ownership:

1)Accounting and Finance are not the same
I have been saying this for years now, where accounting is an apple and finance is an orange. It just is. Most business errors occur because of erroneous financial reports. In other words, financial reports about a business are the result of the accounting process of a business where if the accounting is off, then so too is the financial report. Business owners and managers make decisions off of financial posture not accounting entries (debits/credits) where an error in entering a debit or credit will ultimately reflect on any report the inherent accounting software prints.

An example here is that the business owners above knew they had union payments to make as well as truck payments but those expenses were never reflected on their income statement, where all this time the owners had believed those expenses were embedded in one of the line items in their income statement. They never knew to ask and their employee never knew to identify it. What’s worse is the accounting firm they use was never asked; therefore no one realized those expenses were not being tracked. At the end of every month the owners would ask themselves, “Where’s all the money”, “Why are we always broke”? Sound familiar?

2)Qualify your CPA/Accountant
Ask your CPA/Accountant questions like how come this number is what it is? And how did you come up with this number? Show me how you came up with this number, etc, etc. It is rare as a do-do bird that a CPA firm or an accounting firm know what operational accounting truly is. After over eleven years of doing what I do, I have never met an accountant or a CPA that does what I do and I doubt I ever will. CPAs and Accountant are great with TAXES, not operations. It’s just how it is. CPAs or Accountants cannot tell you how to set up effective job costing process, they cannot tell you how to factor marginal contributions and they cannot tell you your precise overhead rate. I know this for a fact. Do not discount CPAs or Accountants as we definitely need their expertise related to tax management but they simply cannot help you operate the day-to-day of any business and I can prove it. I’ve always believed that business should always have access to a great attorney, a great CPA and a great consultant. Qualify the people who you turn to for help with your business.

3)Test before you hire
You have the right as a business owner to test those who come to you and apply for work. You have the right to test even your suppliers and vendors to include CPA and accounting firms. You have the right to test someone if they come to you and say they know accounting by having them belly up to your computer and actually show you what they know. The accounting and finance side of a business is soooo important that you SHOULD take the time to test someone before you hire them. It’s your right. There are no rules on how to OPERATE your business where you should be testing and questioning everyone that claims to be there to help. Personally, I have my clients test me by talking to as many my references they choose to. It’s your right.

Look at it this way, your car performs relative to the type of gas and the weight of oil you put into it. Imagine you putting the wrong gas or the wrong oil into your car. How would it perform?

__________________
http://www.allectus.com

Last edited by Allectus; 16th May 2010 at 11:19 AM.
Allectus is offline   Reply With Quote
Register or log in to remove this ad.
Reply   

Bookmarks


Similar Threads
Thread Thread Starter Forum Replies Last Post
Accounting Software admisibil Free Links 2 12th January 2009 11:07 AM
Tips Idea cnilles General Small Business Issues 2 19th March 2007 01:18 PM
Smart marketing tips (long~article) bise General Offline Marketing 0 17th November 2005 07:39 AM
Accounting Software BossBean Computer Software 6 1st July 2005 10:31 AM



Thread Tools

Get Updates
RSS Feeds:
RSS Feed for General Small Business Issues RSS for this Category Only: General Small Business Issues

RSS Feed for Small Business Ideas Forum RSS for Entire Forum
Forum Rules


Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is Off
Forum Jump


Small Business Ideas Forum


 
At Your Business - Small Business Directory
Free Business Forms - Prewritten Documents
 
Search Engine Guide
Small business guide to search marketing

 
Small Business Brief
Fetching the Best Small Business Info


Used Values - Free Links
Blue Book





All times are GMT -5. The time now is 04:25 PM.


Powered by vBulletin® Version 3.7.3
Copyright ©2000 - 2020, Jelsoft Enterprises Ltd.
Copyright 2004 - 2018 - Privacy